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New year, new changes

Posted by Nicole Diemert in Company News Announcement, Texting | 0 comments

06.01.21

10 reasons to partner with VenueVision in 2021!

At the start of every new year, dealerships should review their processes and practices and see if there are ways to improve, increase productivity and as always, provide the best customer experiences they can. With the start of 2021 and all the challenges that Covid-19 have brought to staff and customers, this year it is even more important to do so.

To help make this process easier for you, VenueVision has developed tools and solutions that can help your dealership start off the new year successfully and keep you growing. Here are 10 of our solutions that can definitely up your game in providing the best in contactless and enhanced customer services.

1. autoTEXT

Using autoTEXT will keep your customers informed through the course of their Service visits with timely text messaging. Automated messages such as appointment reminders, vehicle check in, vehicle completion and service follow ups provide customers with their repair status updates and open a two-way conversation avenue to be in direct contact with their Advisor. Customize messaging for even more customer interaction with Responsive Keyword Texting. Generate automated responses based on customers’ requests for Contactless Drop off details and contactless payment options, vehicle appraisals, Shuttle requests and more.

2. Express Check-In

View all daily upcoming appointments from one page and easily see who has confirmed, cancelled or not responded. Capture appointment confirmations and cancellation requests from Appointment reminders. Send automated Express Check-In link to customers to confirm upcoming appointment details and provide additional details ahead of appointment, including pictures. Be alerted when customers submit their Express Check-In details or when they indicate they cannot make their appointment. Communicate directly from appointment dashboard to reschedule customers who need to cancel.

3. Mobile Cashier

Provide a fast, safe and contactless payment method. Send mobile links with Mobile Cashier to collect payment and deposits for every department in your dealership. Customers can access the payment portal through any mobile device or desktop computer. Within minutes, your customers can receive a link, access the portal on their device, review their invoice, enter their credit card information and send payment. Your dealership will receive instant notification that the payment was received.

4. Marketing Campaigns

Send important information and promotional messages to a specific targeted list of your customers with Marketing Campaigns. Use this campaign feature to broadcast key dealership changes and news such as updates to procedures and practices, revised hours of operations, etc. Target specific groups of customers with timely offers or specials to help out your customers in these difficult times and remind them that you are still open for business.

5. Repair Estimates

Reach your customers instantly with professional digital Repair Estimates they can view and provide approval from any mobile device or desktop computer. Include images or short service videos to provide information and visual reference for your customers. Receive customer approval within minutes with a two-step authorization process. Record and track any recommended services that were deferred by the customer for future follow up and service bookings.

6. Dealer Currency

Show your customers how much you appreciate them and ensure they return with Loyalty Rewards. Provide incentives and reward dollars for your customers that can be applied automatically based on a percentage of their service invoice. Rewards can also be applied manually to a customer’s account as a promotion, a thank you or an incentive. And, all of this is done remotely. No physical card is needed to collect or redeem, and there is no rewards program that your customers need to sign up for. It’s a perfect extension for a contactless service environment.

7. Loaner Management

Manage all aspects of your Loaner Fleet, regardless of size. Loaner Manager will ensure your team will never double book a vehicle again. Reserve, book and return all from one easy dashboard. Create customized Loaner Agreements that will stay on file for each booking. Record any vehicle damage, including uploading of images, to be stored with each and every vehicle. Create receipts upon vehicle return for any costs owing.

8. Shuttle and Valet Tracker

Shuttle Manager allows you to book all Shuttle and Valet pick ups and drop offs from one centralized location, that all staff can see. View real-time visibility of all vehicles and track location at any time. Shuttle drivers can integrate with Android or iOS Shuttle App and receive all assigned trip information or claim bookings that haven't been assigned. Send automated link to customer once trip has been started with real-time tracking link so customers will know exactly when shuttle is arriving.

9. Digital Signage

VenueVision has been installing, managing and producing quality Digital Signage content and solutions for almost 20 years. If you're looking to update your facility, provide information and entertainment to your customers and get away from old school POP marketing materials, then you'll want to look into our Digital Signage options. VenueVision provides branded digital content on a National level for all OEMs, plus you have the option to add Custom Content or specialty dashboards such as Digital Menuboards, Integrated Service Appointment boards, Featured Vehicle screens and more.

10. Employee Screening

Providing solutions that help dealerships increase their Customer Service Experiences is VenueVision's main focus, but we also want you to keep your customers and employees safe. With increased Ministry of Health regulations from province to province, we have developed an Employee Screening texting solution to allow your dealership to quickly and safely conduct required daily screening questions for your staff. Track all responses and be alerted with any positive replies.

Make 2021 a better year, with better solutions for your dealership

The start of a new year is a great time to rethink, restructure and refocus. If there are areas or departments in your dealership that are struggling or need attention, one of our solutions could be the answer. Contact the VenueVision team (sales@venuevision.com) if you would like more information on any of our products or would like to schedule a free online demo.



Returning to a new ‘normal’

Posted by Nicole Diemert in Industry News, Mobile Payments, Texting | 0 comments

16.04.20

Changing dealership practices during and after Covid-19

Contactless Service Solutions

It’s easy to see that dealership processes and procedures will need to be changed to continue doing business during and after the height of the Covid-19 pandemic. Some of these changes may be short term. But there may be some which could become the new 'norm'.

Now more than ever, dealerships will need to be acutely aware of every interaction with their customers, big and small. Providing contactless and touchless services, safe and secure procedures and timely, important information updates will be key in the months ahead — perhaps permanently. Keeping both your customers and your staff members healthy and happy will allow your dealership to stay open and provide the level of customer service that is crucial.

VenueVision’s suite of dealership solutions can help your dealership reach and maintain these new levels of service. Here’s how:

Keeping customers informed

autoTEXT has already been keeping dealership customers informed through the course of their Service visits with timely text messaging. Automated messages such as appointment reminders, vehicle check-in, vehicle completion and service follow ups have already been providing customers with their repair status updates. As a dealer, you can increase the benefit of these messages and the information they relay with specific customizations to your wording.

For example, your dealership can provide information on new service hours or procedures in your Appointment Reminders. Remind customers of your secure, touchless payment option in your Vehicle Check-In and Completion messages. Give specific contact information for customers who may have questions or concerns in your Service Follow up messages.

Let customers tell you what they want

With VenueVision’s Responsive Keyword Texting, you can use your messaging to generate automated responses based on customers’ requests. For example, Appointment Reminder messages can read “A friendly reminder of your service appointment tomorrow at 9:00am. If you would like our contactless drop off service, please reply Drop. Thank you.” When the customer replies with the word ‘Drop’ they are instantly sent an automated text message outlining the procedures your dealership have in place for a contactless service drop off.  Use these keywords for customers to specifically request information or other services such as contactless payment, Shuttle requests, vehicle appraisals and more.

Get information out to a larger audience

Send important information and promotional messages to a specific targeted list of your customers with Marketing Campaigns. Use this campaign feature to broadcast key dealership changes and news such as updates to procedures and practices, revised hours of operations, etc. Target specific groups of customers with timely offers or specials to help out your customers in these difficult times and remind them that you are still open for business.

Send repair estimates digitally

With more physical distancing comes more challenges in reaching your customers and conveying recommended service procedures. Reach your customers instantly with professional digital Repair Estimates they can view and provide approval from any mobile device or desktop computer. Include images or short service videos to provide information and visual reference for your customers. Receive customer approval within minutes with a two-step authorization process. Record and track any recommended services that were deferred by the customer for future follow up and service bookings.

Provide Contactless payment

One of the best ways to keep both your staff and your customers safe is to provide a fast, safe and contactless payment method. Send mobile links with Mobile Cashier to collect payment and deposits for every department in your dealership. Customers can access the payment portal through any mobile device or desktop computer. Within minutes, your customers can receive a link, access the portal on their device, review their invoice, enter their credit card information and send payment. Your dealership will receive instant notification that the payment was received.

With Mobile Cashier, there are no additional fees or card percentage rates per transaction and no holds on payments that are processed. It is the fastest, safest and most convenient payment and check out method for your customers and your staff.

Show appreciation now more than ever

In these challenging times, showing your customers how much you appreciate them and their business is very important. With VenueVision’s Loyalty Rewards program, you can provide incentives and reward dollars for your customers. Loyalty dollars can be applied automatically based on a percentage of their service invoice. Rewards can also be applied manually to a customer’s account as a promotion, a thank you or an incentive.

All Loyalty and Reward dollars are tracked in an easy-to-use dashboard. Customers paying with Mobile Cashier will be automatically prompted to apply their Loyalty dollars if they want or save and bank for future service. And, all of this is done remotely. No physical card is needed to collect or redeem, and there is no rewards program that your customers need to sign up for. It’s a perfect extension for a contactless service environment.

Contactless service solutions may be the new 'norm'

We understand that these are challenging and quickly evolving times. Being able to adapt, adjust and act quickly will keep your dealership running as smooth as possible. Providing a great customer service experience will always be important, but providing that service while keeping your customers and staff safe and healthy has become the new normal. Contact the VenueVision team (sales@venuevision.com) if you would like more information on any of our products or would like to schedule a free online demo.



The future of the dealership is in digital and mobile technology — and that future is now!

Posted by venueadmin in Mobile Payments, Texting | 0 comments

26.08.19

Dealerships need to embrace mobile technology to stay ahead of the competition

Mobile Dealerships

It’s become obvious that technology and mobile applications are running the world, and more importantly, the way businesses and consumers interact.

Consumers have grown to expect and rely on the instantaneous results and convenience of digital technology. Things have been drastically changing in the last decade in areas such as retail, the food industry, real estate and business. Now it’s time for the automotive world to catch up.

Stay ahead of the competition

In order to stay ahead of the competition, dealerships today need to fully embrace new innovations and adapt older processes to include these technologies. One of the most harmful phrases in business is “We’ve always done it this way.” Today’s rapidly changing business world is not the place for resistance. It's not productive to keep using old processes that have always worked ‘just fine’.

Dealerships need to graduate from some of the more antiquated processes that hold them back from improvement and modernization. How do you know if your dealership is stuck in the past? If your dealership still has dry erase boards with current sales pricing, out of date wall posters in service, is leaving voicemails that don’t get heard or calling around the dealership to see who needs a shuttle (to name a few), then you are guilty as charged.  

Modernize with mobile technology

Modernizing your processes is the first step to building a better dealership. And building a better dealership means building a better customer experience. Embracing digital technology and mobile solutions will get your dealership to that level. Here are some common areas of frustration and delay at a dealership that can greatly be improved with new technology:

THE CHECK IN. You only have one chance to make a first impression. Welcome and inform your customers as soon as they enter your dealership with branded Appointment screens identifying their appointment time and assigned Advisor. Educate and help upsell your current specials with appropriate videos and promotional marketing on digital screens.

COMMUNICATION. Keep your customers in the loop throughout their service with text alerts for appointment reminders, progress of their vehicle or unforeseen repair issues. Give customers a quick and direct line of communication to their Advisor with text messaging to address any questions or concerns they may have.

SALES OPPORTUNITIES. Your sales team can receive details about customers regarding possible trade in or appraisal opportunities. Digital screens can display Pre-owned vehicle inventory to catch the attention of customers in the dealership.

TRANSPORTATION. Imagine knowing at all times where your Shuttle or loaner vehicles are. With the right technology you can provide scheduling and management of your transportation vehicles and loaner fleets to keep all staff informed and organized. Keep customers in the loop about their transportation requests with text confirmations and links to track shuttle location and arrival details.

THE CHECK OUT. Decrease wait times and frustration at the cashier’s window by providing a mobile payment option. Allow customers to pay quickly, securely and conveniently ahead of time, and from any location. Give customers the ability to safely provide deposits or payments for parts, vehicles or warranties without having to come down to the dealership or give out credit information.

BEFORE OR AFTER HOURS. Not every customer is able to work within your hours. Your dealership can provide convenient and secure before and after hours drop off and pick up kiosks. No more guessing what keys go with which vehicle. Customers can input specific details regarding their service needs to reduce delays in starting repairs.   

Many new technologies to choose from

As you can see, there is a whole new world of technologies. Technology that can help increase productivity and customer service. Dealerships who embrace these digital and mobile technologies can improve in two major areas. First, it will make all of your dealership processes run more efficiently and profitably. Second, it will drastically improve the customer experience and let your customers know that your dealership is forward thinking.  

Investing in your customers and improving their experiences with your dealership will ultimately benefit customer retention and loyalty across all your dealership departments. And that is a very good reason to embrace the digital and mobile future!



Still not sure if your Dealership needs texting?

Posted by Nicole Diemert in Texting | 0 comments

04.02.19

Ask yourself these 2 simple questions

Dealership texting

In today’s technology-driven age, there seems to be a disconnect between how individuals communicate with each other and how businesses communicate with their customers. Can you guess what one of the biggest differences is? The answer is text messaging. If you’re like most people, the majority of your quick conversations with friends and family are via text message.

With 98% of smartphone owners using text messages on a regular basis, it’s very surprising to see that only 14 percent of businesses regularly use text messaging to communicate to their customers. Not surprisingly, a recent survey revealed that nearly 90 percent of consumers want to communicate with businesses via text.

Text messaging creates an opportunity for dealerships to share relevant information quickly with their customers. Communicating by text also differentiates dealerships by providing a direct two-way channel to drive added service upgrades, assist with sales increases and improve overall customer experiences.

Here are two key questions that dealerships should consider when evaluating whether to include text messaging in their customer communications.

1. Am I engaging with customers in their preferred method?

When asked which communications channel they preferred to use when engaging with a business, an overwhelming majority of consumers surveyed cited a preference for text messaging over other methods like email or voice/phone interactions. Text messaging was seen as being both more relevant and timely than email. Respondents noted they only opened roughly 25 percent of the emails they received from businesses, versus opening 90 percent of their text messages received from businesses.

Dealerships that still rely on email or voicemail to get time-sensitive information and offers to customers are falling behind and are not being heard. Consumers increasingly depend on and demand messaging services that let them interact with businesses in a fast and convenient manner.

2. What impact can text messaging have on my dealership?  

There are a number of cases to be made for introducing text messaging into your dealership. Here are some important factors:

Sending appointment reminders by text can help cut down on no-show rates and late appointment cancellations, which can often have the single biggest effect on lost revenues. Not being able to adequately prepare for appointments coming in can also lead to staffing inefficiencies and overall operational performance challenges.

Texting can improve customer satisfaction and overall service experience by providing accurate ETA windows and real-time updates and delivery notifications. Giving your customers a direct line to communicate with their service advisor will provide a level of transparency and trust that your customers are looking for.

Providing images via text message can drastically increase your turn around time for repair authorization. People respond to visual elements, so being able to show what parts needs to be replaced or serviced far exceeds the impact of explaining it over the phone.

Post service follow ups are a powerful way to harness immediate feedback from your customers. Dealerships can send messages or short survey questions and receive a higher response rate and respond to any customer concerns or problems that may come up in real-time.

Time to make the change

Dealerships of all sizes are beginning to see the benefits of incorporating text messaging into their communication services and are finding that the transition is not a painful or difficult process, but a rewarding one.  Those choosing not to support text messaging are not listening to their current customers and closing the door on potential customers who are actively seeking engagement and an increased level of customer service.  As a result, these dealerships are inconveniencing customers and ignoring opportunities to build their brands, as well as falling behind in keeping up with their competition.

Find out more about autoTEXT by VenueVision and the benefits this powerful, centralized texting tool can provide to your Dealership.



Frustrated Service Advisors Equals Frustrated Customers

Posted by Nicole Diemert in Texting | 0 comments

12.11.18

Providing a Texting Solution can help your Service Advisors with unnecessary daily challenges

Texting Service Customers

Your Service Advisors are part of the life blood of your Service Department. They are generally the first line of communication with your Service customers, and are expected to keep your customers informed and happy. Not to mention also being able to recommend additional services when needed and help increase the overall Service Department ROI.

Yet, every day, your busy Service Advisors are faced with a multitude of challenges that prevent them from fulfilling all of these duties to their best ability. Some of these daily challenges are:

  • keeping customers informed throughout their repair process
  • not being able to quickly reach a customer if they need a quick response
  • missing customer calls if they have to step away from their desk
  • not being able to easily inform customers of any unexpected or additional work that may come up
  • dealing with inconvenienced or frustrated customers and customer complaints

Texting can address these challenges

Overcome all of these challenges by implementing a texting solution that all of your advisors can seamlessly use.

A texting platform will keep your customers informed throughout the entire repair process — from Service Reminder to check in, and service completion to Service Follow ups.  Don’t get stuck playing phone tag or leaving voice messages that go unheard. Customers find it hard to take a phone call or check email if they are in meetings or hard at work. But they will be able to check a quick text message — 98% of the time to be exact!  Over 98% of text messages are read, and 95% of those are read within 3 minutes. If you’re needing a quick response from our customer, texting is your best option.

Texting works both ways. If your customer has a quick question or note, they can easily reach you by texting you directly. You won’t miss their phone call. And they won’t get stuck on hold or routed to the wrong Advisor. With the addition of a texting platform, your advisors voice message inbox will decrease significantly! If unexpected repairs are needed, what better way to inform your customer then by sending a picture directly to their phone. Advisors can send images or videos of the damaged part or area that requires repair to let the customer instantly see what is needed. As the saying goes, ‘Seeing is believing’. This will allow them to make a timely decision and provide that needed repair approval to go ahead.

Additional benefits of adopting a texting platform

On top of relieving all of these above noted challenges, a texting solution also:

  • saves advisors time by reducing the number of voicemails that they would need to send or check
  • creates trust and customer satisfaction with the ability to provide frequent communication and transparency
  • helps your dealership service more cars and service them faster as it significantly speeds up on hold time and turn around for customer approvals
  • increases Service Department ROI for additional required work. Customers are more visual. The ability to send images instantly provides more confidence and trust then a verbal phone conversation would provide.

With texting, Advisors can provide that extra level of customer service greatly needed in today’s fast-past industry. Staying current and competitive is an absolute must!  Integrating an effective texting solution will both reduce your Service Advisor’s frustration levels, making them a more productive and positive employee, AND increase your customer’s overall satisfaction and service experience.  Now that’s a win-win for everyone!

VenueVision’s autoTEXT solution is designed specifically to address all of these Service Department challenges and more. If you’re looking to improve your overall communication and provide a greater level of Customer Service, contact VenueVision for a demo to see how autoTEXT can improve your Service Department.