A Case Study of Applewood Chevrolet Cadillac Buick GMC
The Applewood Chevrolet dealership came on board with VenueVision as part of the Humberview Group, one of Canada’s largest automotive groups. The Executive team at Humberview, signed on with VenueVision at the end of 2018 and launched the suite of innovative solutions at their dealerships across the GTA and southern Ontario. Applewood Chevrolet was one of the first in the group to start the rollout.
The management and staff at Applewood are no strangers to providing a customer service experience that stands out from the rest. Take for example their restaurant-style customer café and lounge, with full complimentary meals for waiting service customers and unlimited hot and cold drinks. Adding VenueVision’s dealership solutions to their daily communication processes and functions enhances this level of specialized customer service even further.
Service department notices benefits right from the start
Paolo Glorioso, Fixed Operations Manager at Applewood, saw the benefits of these tools instantly. “Overall, a very positive change. It’s straight forward and easy to follow along and adapt to the new processes.” Paolo comments that the staff were able to quickly learn the new tools and integrate into their daily functions and communication with the customers.
Applewood’s Service department, managed by Phil Glorioso, has 30 service bays managed daily by 7 advisors, 5 Service Consultants and 2 Appointment Coordinators. All of these employees have access to the full set of tools, which include autoTEXT, Mobile Cashier and Shuttle Manager, to help them increase their level of Customer Service communication. Phil was really excited about the addition of Shuttle Manager and Shuttle Tracker to help with the daily coordination and transportation of the busy dealership’s Service customers. Applewood chose to also implement tablets with the Shuttle Manager system to give their drivers even more visibility and control when they are out on the road. “Shuttle is working fantastic! The Shuttle drivers are really taking to the tablets. I also like all of the information that I can pull from Shuttle Tracker, regarding Idling, seatbelt, speeding, etc. Great to help monitor the vehicle usage and driver activity.”
Dianne and Nicole, who work as Appointment Coordinators at the dealership, are sometimes the first point of contact that customers have. Once appointments are scheduled, customers will receive an Appointment Reminder notification by text the day before their appointment, and if they book ahead for a Shuttle, they will also receive a confirmation of that Scheduled pick up. “Customers really like it, they like being notified.” Says Nicole. “This Service Department is really busy, so this helps keeps everyone organized.”
Managing Shuttles has always been a challenge
As Appointment Coordinators, Nicole and Dianne also work closely with the Shuttle drivers to coordinate the trips to and from the dealership. Applewood has 3 Shuttles and 5 Shuttle Drivers who all drive throughout the day on varying schedules, so keeping them all organized can be a tough job. The Scheduling screen, which is located behind the Appointment Desk, helps the drivers and staff see right away when a customer’s shuttle request has been added. And with each driver paired with their own Tablet, they can use this device to assign and claim the passengers they will be taking. Everyone can see who’s been assigned or if there’s anyone still waiting, and all changes are shown in real-time.
The Shuttle drivers like the addition of the Scheduling screen. “The scheduling board is a good visual, helps you see the quickest route based on the markers.” says Shuttle driver Russ. He also likes the advantage of having the information on his tablet. “I have found with the tablets that there are a couple of ways to do things, which is great. I can find out what works best for me. I can add information like ‘closest intersection’ in the notes field, which also makes it very easy.”
Russ points out that the information that you need is all in one place. “Sometimes I need to know what advisor that customer has been working with in order to tell them something, and it shows it all right there.”
Sue, another of Applewood’s Shuttle drivers, was really looking forward to the addition of a management tool. “I think it’s a great way to go and to stay ahead. It’s better than the note paper and the dry erase board that we have been using. It was doing the job, but this will definitely be so much better. Being able to see the jobs pop up when I’m out on the road will be great.”
Texting speeds up customer communication and repair authorizations
With the new solutions, the Service Advisors at Applewood now have the ability to text customers throughout the day, right from their desktops. Customers also like the consistency of the automated messages that go out to welcome them in for Service or to let them know their vehicle is complete. And the option to pay ahead of time on their phone is a great advantage for busy customers. Service Advisor Zeljko, has found autoTEXT has been really beneficial for getting quick repair authorizations. “It’s much easier to show the part or area with a visual then trying to explain it over the phone. This allows the customer to see it in real-time, and they are more agreeable to go ahead with the additional repair.”
Similar to Russ, Zeljko has found the tools to be really flexible and have multiple uses and benefits. “I used it to help order some third party rims for a customer. I was able to add the Supplier as a customer and he could send me images that I could then forward on to our customer. It was a perfect set up and everyone was happy, and the transactions happened quickly.”
“I also like that we can schedule a Shuttle for even the next day, ahead of time,” Zeljko continues. “I might forget to do that the following morning, but, for instance, today, when I logged on, there was the Shuttle request for 9 am that I had scheduled the day before, and my Shuttle driver was already on it!”
Service Advisor James Foley, is really glad they can now text their customers, and without having to use their personal cell phones. James points out that the customers like receiving the texts, with customers letting him know they find it very impressive and modern. “I love the texting. It’s so quick for the customer’s replies to questions or information that we needed to send. Being able to schedule their shuttle right from autoTEXT is great as well. Very helpful.”
Mobile payments provide a great benefit to all the dealership departments
Not only can customers now text the dealership and receive service updates and notifications by text, but they can now also pay by text. With the addition of Mobile Cashier, customers have the option to view their invoice online and pay for their services through a secure and quick payment page. This can really speed things up at the end of the day when they’re picking up their vehicle. But the benefits of Mobile Cashier don’t stop there.
Any department in the dealership can take advantage of creating and sending secure payment links for any dealership service. The Parts department at Applewood uses it to collect down payments for large parts orders. This allows them to receive the down payment first before they order the part, and it saves the customer a trip down to the dealership to make the payment.
Kezro, a pre-owned vehicle sales advisor, has been using it almost daily to collect vehicle deposits. He says it gives his customers confidence, and the ability to secure a vehicle over the phone without having to come down. “It’s really efficient, quick and streamlined. It gives my customers peace of mind as they don’t have to give their credit card information over the phone or email it in, as they would have done in the past.”
When it comes to reconciling the payments, the Accounting Department at Applewood has only positive things to say about the system. “I absolutely love it! It’s so effective and quick. There’s a lot of information that is there, all of the info that you need for accounting.” says Dorothy, the dealership’s Accounting Manager.
System is very user-friendly
Dorothy noted that the Accounting department has also benefited from having Mobile Cashier. She now uses it to collect her monthly invoices from suppliers and even for overdue accounts. “It’s very smooth to use. The vendors that I send the payment links to really find it easy and safe, and very user-friendly. They used to want to pay by credit card over the phone, but were still wary about giving their details over the phone – they would always reconfirm that I was going to destroy any paper that I had written the credit card number down on. Now they don’t have to do that. I let them know I don’t see their credit information, only they do, and they control it all. They love it.”
Overall, the implementation and transition to the new tools at the Applewood dealership has been quite seamless. “When we had a couple of questions at the beginning, the support team at VenueVision were fantastic. They were very quick to respond and very helpful,” concludes Paolo. The whole dealership is really starting to see the benefits of these streamlined customer service tools and new processes.